Address:
Rancho Rinconada Recreation & Park District
18000 Chelmsford Drive
Cupertino, CA 95014-6412
Phone:
4082528429

Enterprise System Catalog:

Vendor and product:
Humanity, Humanity
System purpose:

This system is used for scheduling shifts and timekeeping for employees.

Categories/types of data:

Employee availability, schedule, and hours worked

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ADP, Run payroll
System purpose:

Payroll and withholdings

Categories/types of data:

Employee pay data

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, office suite
System purpose:

Create office documents.

Categories/types of data:

Creating invoices, customer phone lists, pricing sheets, written instructions, etc.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Google, Drive, docs, sheets
System purpose:

To record information in the cloud in a similar fashion to the office suite

Categories/types of data:

Lesson schedules, employee manuals, agendas and minutes

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
shopkeep, shopkeep
System purpose:

point of sale

Categories/types of data:

items for sale, prices, customer information, services sold

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit, Quickbooks
System purpose:

Accounting

Categories/types of data:

Vendor information, customer information, transactions, etc.

Dept./primary custodian:
Not applicable
Frequency of collection:
Never
Frequency of update:
Never
Vendor and product:
CivicPlus, CivicRec
System purpose:

Recreation Management Software

Categories/types of data:

Customer contact information, billing information, class and facility reservations.

Dept./primary custodian:
Not applicable
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)